Hi Mark, as you probably already know, ours is a 2-person team but we're also a couple so that makes things a lot easier since we do it all from the same house.
In preparation for a contest, Alexa does all the rub and sauce prep, does the supply and garnish shopping as well as making sure that contents of our cargo boxes are all set. I buy the meat, do all the pre-contest trimming, pack the coolers and then the van.
At the event, I do most of the heavy lifting when we are setting up and tearing down unless the kids are with us and then we put their energetic teenage butts to work! After the space is set up and everything is in place, we get the meat inspected and then I start working on getting the cookers set up while Alexa begins doing our "at the contest" meat prep. I stay at the site, do the overnight cooking and Alexa returns early the next morning.
At crunch time, we work together on all of our turn-in boxes. Alexa then walks the box to the Judge's Tent while I clean up our work area and set up for the next turn in. We do this for every entry.
After the entries are all gone,(assuming there is no PC happening and we don't have any guests in our site), I start breaking down all the cookers while Alexa bags up all of our leftovers and gets them on ice. We then start packing everything back into the cargo boxes, put all the dirty dishes into a now empty cooler for transport home where they are washed, and then drop the canopies and pack the van. Then it's relax time until awards.
Oh, and we use a check list for packing at home which helps us make sure we have everything we need for every event.